As a blogger with a full-time job, sometimes, you will find yourself without the time or energy to blog. Your nine to five takes up most of your day, and when you get home after a long day of work, you probably don’t feel like blogging. So, chances are that you are looking for a way to streamline your blogging process and make the most of the 24 hour day!
Schedule Your Social Media
Invest in a social media management tool like Hootsuite or Buffer and schedule all of your social media post in advance. I take an hour out of my Sunday and I schedule all of my social media posts out for the week ahead. This includes Twitter and Facebook.
Schedule Your Posts on Multiple Platforms
All of these social media scheduling tools will allow you to schedule one post to multiple social media platforms. This means that you can save time by scheduling the same post to go live on Twitter and Facebook at the exact same time. This will save you a lot of time, trust me.
P.S. I use BoardBooster to schedule my pins. It only takes 30 minutes a week!
Schedule Your Blog Posts
If you have time over the weekend, write the blog posts you have planned out for the week ahead and schedule these posts. All of my blog posts are scheduled two weeks in advance and therefore I don’t have to worry on a Monday night that I don’t have the time to write and upload a blog post on Tuesday.
Never heard of canned responses before? Canned responses could also be called email response templates. If you receive similar emails every single day, it is best to create several canned responses. You can do this by saving several responses to your Dropbox or Google Drive and simply copy and paste these answers when required. Gmail also offers a fancy smanchy tool called Canned Reponses that allows you to save several email response templates and allowing you to add these responses directly to your answer. This saves me a lot of time on a daily basis!
Keep your emails short and sweet
Most emails don’t require a super long response. Sometimes, one or two sentences are enough to answer a question. Don’t worry about sounding impersonal. You can still be friendly and emotive in a short email response. If your response requires a long answer, rather set up a quick meeting, or save the email for the weekend when you have time to write a long response. If you have answered the sender’s question in a blog post before, simply pop them a quick mail to explain to them that they can find the answer in an old blog post and send them a link to that post.
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Read your email first thing in the morning
If you have a few minutes to spare in the morning (whilst drinking your cup of coffee or tea), take some time to answer your emails. Again, remember to keep it short and sweet. Most of the time, these emails don’t require long responses, so be clear, concise and informative in a sentence or two. And only stick to reading your emails during this time. Don’t check your emails every five minutes.
Create Blog Graphics Templates
All of my blog graphics follow a template. I use the same font, the same colours and the same image style in all of my blog post images to ensure all of my blog graphics are consistent with my brand. How do I do it? By creating blog graphic templates. Whenever I need a new graphic, I open my templates, change a thing or two and within 2 minutes, I have a beautiful blog post image in line with my blog and with my brand.
I am obsessed with using Canva for creating my blog graphics. It is quick, easy and FREE!
Create an editorial calendar
Trust me. I save a lot of time and energy thanks to my editorial calendar. Once a month, I sit down and I plan my month ahead. I write down the blog posts topics I have in mind, and I also write down all my email list topics, freebies, and things to do for my courses or ebooks. By having my full month planned out in advance, I save a lot of time and energy and are able to focus on my nine to five.
Write a to-do list
Writing a to-do list every day is so simple and an easy way to save time during the day. I keep a list of everything that needs to be done and I start by doing my dreaded tasks first. Seeing everything I have to do in front of me helps me to prioritise my tasks and to place the tasks in time slots.
I also use a weekly planner to help me see my week in advance. Download my free weekly planner here.
What do you you do to save time and to streamline your blogging process, whilst juggling your full time job? Which of these tips are your favourite?
P.S. I send super fun, super informative emails once a week (no spam). If you want to get in on all of my blogging secrets, then sign up to my email. And just because you are way too cool, I am also giving away a FREE copy of my best-selling ebook, The Blog Marketing Guide.
Hi, I’m Imka Webb and I am the owner of Imka Webb Digital Marketing. I live in sunny South Africa with my husband and our beautiful daughter. When I am not helping businesses grow their online presence, I am reading or trying something new in the kitchen. I make a killer meatball and my cupcakes are to die for!